Music Pitch Email Template: A Personal Introduction, Not a Blast

Editable pitch email

Replace the bracketed fields. Changes stay in this page until you copy or download them; the editor does not save your writing to our server.

Choose a subject that identifies the story

Include the artist, release and one useful angle. A subject should help the recipient decide whether the message belongs in their workflow. Avoid fake reply prefixes, invented urgency or claims that a feature is already agreed.

Fictional example: “Mira Vale — Last Bus Home / Bristol field-recording single.” The subject describes the project without claiming that the recipient already knows or supports it.

Make the first sentence genuine

Reference a piece you have actually read or a format you have reviewed. Explain the connection in ordinary language. If you cannot identify one, reconsider whether this is the right person rather than inserting generic praise.

The body needs the music, the date, a specific reason to care and a useful next action. Put detailed history and asset downloads in the linked EPK.

Before sending

• Confirm the recipient’s preferred submission channel.
• Remove every unused placeholder and unsupported claim.
• Test the listening and press-kit links outside your account.
• Check names, release date and the requested format.
• Record the contact and any follow-up restriction.

Read how to pitch music blogs for the research process behind the email.

Frequently asked questions